Wedding Pack 2011

Hinchingbrooke House is a Tudor Country House built around an early 13th Century Nunnery. The spectacular setting of Hinchingbrooke House provides a unique location for Wedding Receptions, Civil Marriage Ceremonies, Civil Partnerships and Renewal of Vows Ceremonies. Access to the House is gained via a Medieval Gateway and Apostles’ Green, immediately capturing the charm of this ancestral home of the Cromwells and the Earls of Sandwich.

Hinchingbrooke House is licensed for Civil Marriage Ceremonies and Civil Partnerships. All of the large rooms on the ground floor are suitable for ceremonies and can be arranged to suit the specific needs of your Wedding party. The Hospitality Staff will discuss the format of your ceremony with you and advise you of all the legalities required for the registrars. Couples need to contact the Registry Office independently to arrange the date and time of their ceremony.

At Hinchingbrooke House, the ground floor and grounds are reserved exclusively for all Wedding parties from 11.00-00.00. With so many beautiful rooms to choose from, you can plan your day exactly how you would like it to be. A Reception Room on the first floor of the House, with a balcony overlooking the magnificent grounds, is also allocated to the Bride and Groom.

Our Head Chef has created two delightful menus for your Wedding Breakfast and a choice of buffet options for your evening reeception. We will of course be happy to discuss any dietary requests that you may have. In addition, the Functions Manager will advise you on the timings of your day, usage of rooms, seating plans and assist with all the other finer details for your day.

We pride ourselves on offering a personal and flexible approach, allowing each Wedding to have its own individuality and would be happy to discuss your specific requirements. If you wish to arrange a viewing of Hinchingbrooke House, please do not hesitate to contact the Lettings Office on 01480 375678 or email hle@hinchbk.cambs.sch.uk.

Exclusive Use Hire

The Ground Floor and grounds of Hinchingbrooke House is let for exclusive use at the rates below.

present -March 2012
Fridays (during school holidays)	£2,050
Saturdays and Sundays	£2,050
Mondays-Thursdays (during school holidays)	£1,550

April 2012-March 2013
Fridays (during school holidays)	£2,250
Saturdays and Sundays	£2,250
Mondays-Thursdays (during school holidays)	£1,550

Bank Holidays	Price on Request
(Monday to Saturday - bar closes at 11.30pm Sundays - bar closes at 10.30pm)

This hire fee includes white linen cloths and napkins, cutlery and crockery, cake stand and knife, (if required) Staffing and experienced Functions Manager to ensure the smooth running of your day.

Civil Ceremony

All our rooms on the Ground Floor of the House are licensed for the performance of civil marriage ceremonies and partnerships. Our civil ceremony fee is £300.00 (present to March 2011), £350 (April2011 to March 2012) The following rooms are recommended:

Wedding Breakfast

April 2010 to March 2011 - Our minimum catering spend requirement is £4,700.
April 2011 to March 2012 - Our minimum catering spend requirement is £4,900.
applicable to food, corkage and beverages (excluding bar)

All dishes are plated and served to your table, ensuring you receive restaurant quality food for your Wedding. In order to achieve this, we ask that you adhere to the following guidelines when selecting your menu.

Reception Drinks

After the ceremony or on arrival from the Church your Reception will be held in a room of your
choice. You may chose any of the following, allowing for one or two drinks per person:

Champagne	£6.50 per glass
Sparkling Wine	£4.00 per glass
Bucks Fizz	£4.00 per glass
Pimms	£4.00 per glass
Fruit Punch	£4.00 per glass
Mulled Wine	£4.00 per glass
Orange Juice	£1.50 per glass
Non-alcoholic Fruit Punch	£2.00 per glass

Canapés

Dependent on the time of your wedding ceremony, you may wish to have canapés served with
your reception drinks. Please select a maximum of three options from the selection below:

Mediterranean vegetable bruschetta
Smoked salmon & cream cheese crostini
Chicken skewers with satay dip
Crispy coated brie wedges with redcurrant sauce
Filo wrapped tiger prawns with sweet chilli dip
Mini duck and hoisin spring rolls

3 pre-dinner canapés @ £5.95 per person

Children’s Menus

Younger guests:
Older children normally prefer a small portion of the adult menu, which is charged at £16.75 for the Standard Menu and £18.75 for the Luxury Menu.

Younger guests may prefer to choose from our specially designed children’s selection below at £14.00 for three courses:

Children’s Menu:

Starters:

Homemade garlic bread slices
Honeydew melon boat
Main Courses
Cod fillet fish fingers and chips
Homemade cheese and tomato pizza and chips
Sausages and mash

Puddings:

Vanilla ice cream
Fresh fruit salad

Standard Menu
Luxury Menu
Buffet Menu
Fork Buffet
Wine List

General Information

Bookings can be held provisionally for two weeks, after which a booking form must be completed and returned together with the hire fee within twenty eight days of receipt.

At approximately three months before your Wedding, a meeting with the Functions Manager will take place to discuss the details of your day including catering, rooms and timings.
If holding the Civil Ceremony at Hinchingbrooke House , couples need to contact the Huntingdon Register Office on 0345 045 1363 to arrange the date and time of the ceremony.

For wedding held between now and March 2011, our minimum catering spend is £4,700 and for April 2011 to March 2012 is £4,900

We require final numbers and full payment of estimated costs twenty one days before your Wedding.

Access to the House can be gained from 9.00am on the day of your Wedding for florists and cake companies etc to set-up.

The Reception Room on the first floor of the House will be available for your use throughout the day.

In order to comply with the Food Safety Act 1990, Hinchingbrooke House must supply all food. Outside caterers, therefore, are not permitted.

Our catering prices are subject to change and reviewed annually every April. You will be charged the catering prices valid at the date of your Wedding, not the date of booking.

Contact details of service providers are available. Please contact the Lettings Office for details.

There is a designated smoking area available on the terrace.

All property belonging to the client (i.e. flowers etc) must be removed from the venue at the end of the period of hire.

Due to the nature of our business, we are unable to offer food tastings but are more than happy to discuss your menu in more detail and provide references if required.

All prices in this pack are inclusive of VAT at the current rate.

Ten Point Summary of Terms and Conditions of Hire of Facilities at
Hinchingbrooke House

1. All Bookings must be made through the Lettings Office, Hinchingbrooke House, Brampton Road, Huntingdon, Cambs. PE29 3BN. Telephone Number 01480 375678.

2. Hinchingbrooke House is licensed for Civil Marriages. If it is your intention to be married at Hinchingbrooke House, i.e. a Civil Ceremony, you will need to co-ordinate the date and time with both the Superintendent Registrar, Huntingdon Office and the Hospitality Staff at Hinchingbrooke. The ceremony will be conducted and registered by staff from the Register Office. Contact Number for the Registrars Office is 0345 045 1363.

3. A booking will not be confirmed until a Booking Form has been completed, signed and returned to the Lettings Office.

5. Hinchingbrooke reserves the right to require full hire payment (which will be determined by Hinchingbrooke) at the time of booking.

6. Catering can only be provided by Hinchingbrooke Catering Services and for certain functions (i.e Weddings, Dinners and Balls) a minimum spend may be stipulated.

7. No intoxicating liquor or food shall be sold, supplied or brought on the Premises except under licence held by the Catering Manager.

8. Hinchingbrooke House is governed by County Council Regulations. Cambridge County Council is a non-smoking authority.

9. Smoking, (except in designated areas), naked flames, candles and fireworks are not permitted within the House and Grounds of Hinchingbrooke.

10. The Hirer is liable for any damage caused to the premises by themselves or their party. It is necessary that hirers take out Third Party Public Liability Insurance to the sum of £5,000,000.

Weddings and Ceremonies at Hinchingbrooke House